Rethinking the IT field saves Danish's Ministry of Transport for 1 ½ million. annually

Đan Mạch dùng cloud mail thay thế Exchange, LibreOffice thay Microsoft Office, thin client (VMView để load Windows 7 từ VMWare server) và tiết kiệm $1.5M hàng năm.

Họ làm được, sao mình không làm được nhỉ?


At a time when most ministries dismiss employees in order to save money, solve the Ministry of Transport a large part of the economic challenges through innovation in the IT field. Magenta is an external supplier and consultant on the project, among other things, aims to extend the lifetime of the current PCs with 3 years. The agent is virtual desktops with Libre Office.

From the home office employee can connect to its own virtual PC over the Internet via an SMS passcode option.

In the long term goal is for Outlook and Exchange replaced with a cloud-based email solution. It is awaiting a legal settlement.

Business case

The annual cost

Before: Exchange with the file server and webmail 277,000

Now: Cloud-mail (400 kr. / User / year) 60,000

Savings 217,000

Before: Operation of ERMS (KMD) 1200000

Currently: Operation of ERMS (TDC) 300 000

Savings 900,000

Before: Laptops 7,000 kr. / Machine x 50 machines / year 350,000

Now: Thin clients around. 1,500 kr. / Machine x 25 machines / year 37,500

Savings 312,500

Before: MS Office (SA) 1.500 kr. / User / year 225,000

Now: Libre Office 500 kr. / User / year 75,000

Savings 150,000

Total annual savings, ca. £ 1,580,000


Ministry of Transport's PC configuration is based on virtual desktops, hosted on servers at an external supplier. The Ministry has chosen VMView from VMWare.

The primary applications on the virtual desktop are:

  • OS: Windows 7

  • Libre Office

  • Chrome browser

  • EDRMS system F2

In the decentralized desktop is installed dual boot. The primary boot sector that is Linux based, is merely designed to load VMView client and connect to the VMWare server to start the virtual desktop.

The secondary boot option consists of a standard Ubuntu Linux among others Libre Office, Firefox and Chrome. Ministry of Transport's ERMS system F2 requires Windows, which is why the choice of Windows as an operating system on the virtual desktop.

Ubuntu Linux is installed as a back-up for the virtual desktop, so users can work even in situations where the virtual desktop is down or inaccessible. If an employee is on the road, Ubuntu Linux is started and used, but from the home office staff has direct access to their own virtual desktop over the Internet. The virtual desktop can also be accessed from tablets, etc.

On the hardware side, the Transportation Ministry has chosen to retain the existing PCs that otherwise stood before replacement. The lifespan of PCs expected to be extended from three to six years. Eventually it is possible to replace PCs with thin clients.


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